Article IV - Officers

SECTION 1. THE OFFICERS OF THIS ORGANIZATION SHALL BE:

A.  President

B.  Vice president

C.  Secretary

D.  Treasurer

E.  Thirty-five additional elected officers who together with the above shall constitute the board of directors.

SECTION 2. DUTIES

A.  PRESIDENT

(1)  The president shall preside at all meetings and assemblies of this organization, preserve order and enforce the constitution.

(2)  he/she shall have the deciding vote in all cases of a tie.

(3)  he/she shall countersign all written orders on the treasurer for funds authorized by this organization or board and shall countersign all checks.

(4)  he/she shall be an ex-officio nonvoting member of all committees.

(5)  he/she shall decide all questions of order, subject to appeal of this organization.

(6)  he/she shall appoint, with the approval of the board of directors, all committees. He/she may remove or replace any committee member with the approval of the board of directors.

(7)  at the conclusion of his/her term he/she shall submit a report to this organization regarding its progress and standing, and regarding his/her official acts during his/her term of office.

(8)  he/she shall at all times perform such other duties as he/she deems necessary to advance the welfare of this organization or its members and those required by law to be represented by this organization subject to the approval of this organization.

B.  VICE PRESIDENT

(1) The vice president shall assume the duties of the president at such time as the president directs or upon the death, discharge, resignation retirement or absence of the president.

C.  SECRETARY

(1)  It shall be the duty of the secretary to keep a true and accurate record of the proceedings of all meetings of this organization and of all meetings of the board of directors.   No erasures shall be made.  The secretary shall read the minutes of the previous meeting of the organization and board of directors meetings at each regular meeting of the organization.  Records shall include original and approved minutes.

(2)  he/she shall keep an accurate record of each member of this organization with full name, address and group classification as declared.

(3) he/she shall carry on all correspondence of this organization.

(4) he/she shall notify, in writing, members of this organization who are in arrears two weeks or more, upon being notified of same by the treasurer.

(5) he/she shall record in the minutes of the meetings the names of officers present and absent.

(6) when required, advance notices informing the membership of proposed specific business for any meeting shall be mailed to the address on record at least seven days in advance of the date of the meeting.

(7) he/she shall make and sign written orders on the treasurer for funds authorized by this organization or board of directors.

(8) he/she shall be an ex-officio member of the membership committee.

D.  TREASURER

(1) The treasurer shall receive and take charge of all money, property and securities of this organization delivered to him/her by the officers or members of this organization and deposit it within fifteen days of receipt in the name of this organization in a bank or banks authorized by the board of directors or invest it as directed by a majority vote of members present at a meeting of this organization when members have been notified in advance that such business would be voted upon.

(2) he/she shall collect all dues of the membership, all fees obtained through collective bargaining and all fines imposed.

(3) he/she shall at the expense of this organization file a surety bond for an amount to be fixed by the board of directors.

(4) he/she shall keep an accurate record of receipts and disbursements and shall make a monthly operating statement of all the transactions of this organization.

(5) he/she shall submit his/her books and records for review or audit when required by the trustees of this organization.

(6) he/she shall make all disbursements authorized by this organization or permitted by other articles or amendments of this constitution by checks signed by himself/herself and countersigned by the president.

(7)  he/she shall have a petty cash fund of at least one hundred dollars on hand at all times.

(8)  he/she shall notify the secretary, in writing, of those members of this organization who are in arrears two weeks.

(9)  he/she shall be the custodian of the organization properties.

(10) he/she shall prepare and submit a proposed annual administrative budget to the budget committee on or before march 1st of each year.

(11) he/she shall be an ex-officio member of the budget and membership committees.

E.  BOARD OF DIRECTORS

(1)  The board of directors shall be the governing body of this organization and represent it between membership meetings on all matters affecting the policies, aims and means of accomplishing the purposes of this organization where specifically provided for in this constitution, or by action of the membership at any of its meetings.

(2)  Action of the board of directors not specifically provided for by the constitution or approved by vote of the membership shall be taken only on matters declared as of an emergency nature by a majority vote of the board, provided such action is not in conflict with any part of this constitution.

(3) The board of directors shall hold a meeting each month, time and place to be approved at a previous board of directors meeting.

(4) Special meetings of the board shall be held when called by the president or by written request of eight board members submitted to the secretary.

(5) The board of directors may hire employees and delegate authority in conformity with this constitution.

(6) A majority of the board shall constitute a quorum.